Purchase Order

Used to create purchase orders, receive goods/services, and receive vendor invoices. Purchase orders can be created manually or generated automatically based on user defined re-ordering rules. Purchase orders can be sent to vendors either by postal mail, e-mail or through an EDI interface. Vendor invoices can be entered at the time of receipt of goods or separately. Complete 3-way matching is available for purchase order, receipt record, and vendor invoice.

Feature Benefit
Purchase Order, Receipt, Vendor Invoice (3 Way Matching)  Vendors invoices can be entered at the time of receipt of goods or at a later time. Complete 3-way matching of purchase order, receipt record, and voucher is provided.
Create Purchase Orders From Sales Orders When sales order are created specific line items can be marked as requiring purchase order to be generated. An automated process under user control can be used to create normal or drop ship purchase orders.
Invoice Customers On Receipt from Vendor Customers can be invoiced for goods received on purchase orders which were originally generated from customer sales orders. An automated process under user control can be used to update the sales orders with quantities which are ready to be invoiced.
P/O Line Items Linked to Sale Order Line Items Purchase orders created from sales orders have links to the line items on the sales order from which they originated to provide a complete audit trail.
Auto Generate Purchase Orders

Purchase orders can be generated automatically based on a user defined formula which takes into account inventory currently on-hand, on existing sales orders, and on existing purchase orders. Purchase orders can be generated for a specific location, consolidated for multiple locations, or separately for each location. Default reorder quantity suggested by the system can be overridden when necessary.

Comprehensive Reporting A collection of 20+ reports can be used to extract information quickly. Modify existing reports or create new reports quickly.
Landed Cost Calculations Miscellaneous charges such as freight, duties, or other charges related to purchasing of goods can be prorated against inventory being received to reflect the true cost. Prorate based on cost of items, quantity of items, or uniformly per line item on purchase order. Miscellaneous charges can be paid to the vendor or a third party such as freight carrier.
Landed Cost per Vendor Miscellaneous charges used in landed cost calculations can be assigned to vendors to default automatically when creating new purchase orders.
Track Purchase Price Variance per Line As invoices are received from vendors any discrepancies between purchase order price and vendor invoice are recorded per line item for analysis purposes.
Return Items To Vendor A return to vendor transaction is used to return items to a vendor. The cost at which items are returned to a vendor can be different than their original cost. The difference in cost will be allocated to a variance account.
Drop Ship Purchase Orders Drop ship purchase orders can be created to ship good from a vendor to a customer or another location without effecting inventory at the warehouse.. 
Buyers An unlimited number of buyers can be defined to facilitate tracking of purchasing activity by buyer. Reports can be used to analyze the performance of buyers.
Electronic Data Interchange (EDI) Large volumes of vendor purchase orders can be sent and  vendor invoices received via the Electronic Data Interchange module.
Unlimited Transaction History All transactions entered in the system are available for review at any time, performance of the system is not effected by number of transactions.
No Month End or Year End Closing Process Transactions can be entered for any period in any year which has not been locked. Periods can be locked or unlocked at any time.
Duplicate Vendor Invoice Checking A test for duplicate vendor invoices is performed during transaction entry.
Real-Time Accounts Payable Integration Accounts Payable is updated in real-time as vendor invoices and returns to vendor are posted.
Real-Time Inventory Integration Inventory is updated in real-time as goods as received and transactions are posted.